We help specialty subcontractors connect the work between estimating, the office, and the field. We map your process, build the system, and train your team so everyone knows what needs to happen next.
We’ll look at where work gets stuck and recommend a practical starting point.
A bid gets awarded, but the field doesn't get the full handoff. An inspection passes, but accounting doesn't know it's time to bill. The information exists. Getting it to the next person still depends on someone remembering.
Scope, schedule, and open questions live in the estimator's inbox. The field starts with a partial picture and calls the office to fill the gaps.
Crew planning means texting three people and hoping nobody double-books. Changes made on the phone rarely make it back into one schedule.
Nobody tells accounting that the milestone is done. Change orders agreed on site get billed late or not at all.
Follow one job from awarded bid to field handoff and billing. Each step has an owner and a clear next action.
Use: see every open bid and its next follow-up in one place.
Use: spot blocked jobs and double-booked crews before the field does.
Use: make sure every completed milestone has an owner and a billing action.
Fixed-scope engagements built around where your business is today.
Best for: subs with no current system, running on email + spreadsheets
Best for: subs managing 3+ active jobs at once
Best for: subs with unique workflows or integrations needed
Monthly support retainer available from $500/mo after go-live. Get in touch →
You own the trackers, procedures, and documentation we build. Any third-party software or account costs are confirmed in your proposal before work begins.
We start with a free 30-minute call, then a workflow audit that documents how bids, jobs, crews, and billing move today.
You receive a written workflow map and a prioritized list of what to fix, within 48 hours of the audit session.
We build the trackers, stages, reminders, dashboards, and document structure around how your team actually works.
You review and approve before anything goes live. We adjust until it fits.
We review the system with you, move agreed work into place, and train each role on what they own.
We do not hand over a system and disappear. We make sure your team is confident before we leave.
Every package includes a defined support window for questions, adjustments, and the edge cases real work turns up.
Most teams hit their stride within the first two weeks. The support window covers the edge cases and adjustments that come up once the system meets real work.
Electrical, mechanical, plumbing, site work, framing, roofing, finish trades, and landscaping. Three examples of the work we organize:
Electrical: inspection passes trigger a billing follow-up with a named owner
Framing: lumber deliveries, crew rotations, and inspection readiness kept in one schedule
Roofing: weather delays, warranty documents, and crew turnarounds across projects
Don't see your trade? Get in touch — we're expanding quickly.
The 3-minute self-check is free and needs no account — it gives you a quick read on where your operation stands right now. The workflow audit is the in-depth session included in every package, where we map your actual bid-to-invoice process end to end and deliver a written report.
We recommend and build on platforms purpose-fit for your operation. We'll identify the right tool during your workflow audit and set everything up together — you don't need an existing account.
That's what Get Scaled is for. Every engagement starts with a free 30-minute discovery call. If your operation needs a custom build, we follow that with a paid $500 scoping session to map your specific needs before quoting the build — credited toward the full engagement if you proceed.
Get Organized: 2–3 weeks. Get Optimized: 4–6 weeks. Get Scaled is scoped after discovery, since custom builds vary in size. Timeline starts after the workflow audit, typically scheduled within a week of signing.
You own everything we built — the trackers, procedures, and documentation. If you want ongoing help as your business grows, we offer retainer arrangements from $500/mo, which we'll discuss at your final support check-in.
A 2–4 hour workflow audit session with the owner or ops manager, and one or two people available for training. That's it.
Bring one problem you keep chasing, whether it's job handoffs, crew scheduling, change orders, or billing. In 30 minutes, we'll look at the process and recommend where to start.
Prefer email? hello@constructionflows.com